Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and
maintain a fun atmosphere.
BATHROOM ATTENDANT TEAM
Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires
assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their
parent or caregiver for assistance.
Accompany and assist assigned guest throughout the evening, providing companionship and any
assistance they may need during the event. Sit with their guest during dinner and engage with them in
conversation. We recommend volunteer buddies be at least 16 years old.
BUDDY CHECK-IN TEAM
Greet buddies, give them their name tags or lanyards and direct them to their team leader for a preevent
meeting on ensuring their assigned honored guest has the best prom experience possible.
COAT CHECK TEAM
Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and
retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
DANCE FLOOR TEAM
Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance
and engage with them.
Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an
extra hand is needed.
Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and
pin on their flowers.
FOOD PREP TEAM
Assist caterer with unloading food, additional food preparation and set up food and beverages in the
main event space and in the Respite Room.
FOOD SERVICE TEAM
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members).
Be knowledgeable about the items and assist guests in finding what they would like (especially if they
have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
GIFT TAKEAWAY TEAM
Manage gifts and help each guest collect their favors to take home.
GUEST REGISTRATION TEAM
Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they
HAIR, MAKEUP & SHOESHINE TEAM
Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon
station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and
make them feel special.
LOCAL SECURITY TEAM
Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for
guests and volunteers. Coordinate with local police, fire and rescue as needed.
Assist professional EMT personnel at the event by providing basic first aid and care for any medical needs
Take photographs and treat honored guests like celebrities and VIPs.
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and
Assist and announce guests as they make their way down the red carpet, manage flow and traffic and
cheer them on to make them feel welcomed.
RESPITE ROOM TEAM
Love on the parents/caretakers by serving food, spending time getting to know them and being available
to pray with them.
Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked
and all areas remain wheelchair accessible.
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of
the prom. Interact with them by participating in sensory activities, singing or listening to calming music or
simply providing them with some quiet time.
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking
teams to ensure they have everything they need and the best possible event layout is in place.
SOCIAL MEDIA PHOTOGRAPHER
Take high quality photos and short videos for your church’s social media pages. Content guidelines will
be the same as the professional photography team. For best quality, please shoot video horizontally.
Please use official Night to Shine hashtags.
TEAR DOWN TEAM
Take down decorations, tables, chairs, etc. and clean up the event space.
Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return
to their vehicles following the event.
VOLUNTEER CHECK-IN TEAM
Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.