February 7

6-9 PM

First Church of God

Volunteer Interest Cards: Available at First Church, Passages, CC United Methodist, Community Foundation of Whitley County

VOLUNTEER ROLES

ACTIVITIES TEAM

Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere.

BATHROOM ATTENDANT TEAM

Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their parent or caregiver for assistance.

BUDDY TEAM

Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Sit with their guest during dinner and engage with them in conversation. We recommend volunteer buddies be at least 16 years old.

BUDDY CHECK-IN TEAM

Greet buddies, give them their name tags or lanyards and direct them to their team leader for a preevent meeting on ensuring their assigned honored guest has the best prom experience possible.

COAT CHECK TEAM

Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.

DANCE FLOOR TEAM

Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.

FLOATER TEAM

Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.

FLOWER TEAM

Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and pin on their flowers.

FOOD PREP TEAM

Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.

FOOD SERVICE TEAM

Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.

GIFT TAKEAWAY TEAM

Manage gifts and help each guest collect their favors to take home.

GUEST REGISTRATION TEAM

Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have.

HAIR, MAKEUP & SHOESHINE TEAM

Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.

LOCAL SECURITY TEAM

Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for guests and volunteers. Coordinate with local police, fire and rescue as needed.

MEDICAL TEAM

Assist professional EMT personnel at the event by providing basic first aid and care for any medical needs or emergencies.

PAPARAZZI TEAM

Take photographs and treat honored guests like celebrities and VIPs.

PARKING TEAM

Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.

RED CARPET

Assist and announce guests as they make their way down the red carpet, manage flow and traffic and cheer them on to make them feel welcomed.

RESPITE ROOM TEAM

Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.

SAFETY TEAM

Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.

SENSORY TEAM

Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time.

SET-UP TEAM

Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.

SOCIAL MEDIA PHOTOGRAPHER

Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags.

TEAR DOWN TEAM

Take down decorations, tables, chairs, etc. and clean up the event space.

TRANSPORTATION TEAM

Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.

VOLUNTEER CHECK-IN TEAM

Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.